Please read the agreement. One acceptance and one signature cover every child in this registration.
I, as the lawful parent(s) and/or guardian(s) of each child listed in this registration (each, the “Child”) (the “Parent,” “I” or “me”), consent to the participation by my Child in the Build, Code, and Create: Fall Robotics Camp held on Tuesday, November 3, 2026 at STEMatics Academy, 2302 E Rand Rd, Arlington Heights, IL 60004 (the “Facility”), including any optional before-care or after-care selected for my Child (the “Program(s)”) conducted by STEMatics Academy (the "Provider"), and to the participation of the Child in all events related to the Program(s).
If more than one child is listed in this registration, every reference in this Agreement to “my Child” or “the Child” applies separately to each listed child, and my acceptance and my signature below apply to each of them.
Participation in Programs and Code of Conduct
In exchange for the payment(s), assumptions of risk, releases of liability, and/or waivers of liability described below, I consent to my Child’s participation in the Program(s).
I understand that my Child must at all times comply with the Provider’s Code of Conduct (which may be modified from time to time).
I also understand and acknowledge that the Provider reserves the right, in its sole and absolute discretion, to immediately dismiss, refuse or discontinue services if I or the Child:
- Exhibits behavior that is disruptive, uncooperative, defiant, or dismissive of instruction given by any person in authority;
- Uses harsh, offensive or threatening language or engages in threatening behavior; and/or
- Poses a threat to self, staff or other students.
I acknowledge that class space is limited, and that Provider will suffer harm if my Child is dismissed from the Program(s) for any reason above, or for other reasonable cause.
I acknowledge and agree that Provider will not be obligated to issue a refund for any amounts paid or due if my Child is dismissed from the Program(s) for any reason.
I also acknowledge and agree that I will be responsible for transportation and related costs if my Child is dismissed from the Program(s).
Although the Program(s) require that my Child actively participate in accordance with the Program’s curriculum, PROVIDER DOES NOT WARRANT ANY SPECIFIED SUCCESS RATE WITH RESPECT TO MY CHILD’S PARTICIPATION IN THE PROGRAM(S).
I UNDERSTAND THAT THIS PROGRAM TEACHES SPECIFIC SKILS, BUT MY CHILD MAY OR MAY NOT ACQUIRE OR ATTAIN A CERTAIN SKILL LEVEL OR PROFICIENCY DURING THE PROGRAM.
Program Classification
THE PROGRAM(S) ARE NOT LICENSED WITH ANY STATE AND ARE NOT CONSIDERED A CHILD CARE FACILITY, DAY CARE FACILITY, AFTER-SCHOOL PROGRAM NOR A PROGRAM THAT OFFERS CHILD CARE SERVICES.
AS SUCH, PROVIDER IS NOT REQUIRED TO COMPLY WITH STATE LICENSING STANDARDS, MONITORING REQUIREMENTS NOR STATE IMPOSED REGULATIONS.
YOU ACKNOWLEDGE THAT THE CURRICULUM(S) PROVIDED VIA THE PROGRAM(S) DO NOT, AND WILL NOT, QUALIFY PROVIDER TO SERVE AS A CHILD CARE FACILITY, DAY CARE FACILITY NOR AFTER-SCHOOL PROGRAM NOW OR IN THE FUTURE.
IF PROGRAM IS DESIGNATED AS SUCH BY THE STATE BECAUSE OF A CHANGE OF LAW, PROVIDER AGREES TO NOTIFY PARENT AND APPLY FOR ANY PERMITTED EXCEPTIONS OR MODIFY THE PROGRAM ACCORDINGLY SO THAT IT IS NOT CLASSIFIED AS A CHILD CARE FACILITY, AFTER-SCHOOL PROGRAM, DAY CARE FACILITY OR ANYTHING SIMILAR, AND PARENT AGREES TO ANY ACTION THAT IS IN FURTHERANCE OF THIS EFFORT.
Payment Terms
The price of the camp was determined upon registration and will be collected at the time of registration.
Registration is $130 per Child. Early-bird registration is $110 per Child through October 27, 2026, 11:59 PM Central Time. A checkout session started by that time keeps the early-bird price until that checkout session expires.
Optional before-care is $10 per Child, optional after-care is $20 per Child, and both together are $25 per Child.
Cancellation Policy
Transfers between camps are allowed at no charge subject to availability.
If you cancel a camp registration and your cancellation is received by October 27, 2026, 11:59 PM Central Time, you will receive a credit voucher for the full amount paid, which can be used for future camps and/or programs.
Attendance Policy
The camp is held at the Facility on Tuesday, November 3, 2026 from 9:00 AM to 3:00 PM. Optional before-care (morning extended care) is available from 8:00 AM to 9:00 AM, and optional after-care (afternoon extended care) from 3:00 PM to 5:00 PM, for a Child enrolled in it.
Students may arrive no earlier than fifteen (15) minutes prior to their scheduled start time (9 am) unless they have purchased morning extended care and should be picked up promptly at the conclusion of their scheduled session time at 3 PM or no later than 5 PM if they have purchased the afternoon extended care.
Students who have purchased morning extended care may arrive no earlier than 8:00 AM.
Parent(s) or guardian(s) are not permitted to remain on the premises during a student's camp day.
Although they are more than welcome to stopby for a quick visit during the day.
A Parent who remains present at the facility as described in the Emergency Medical Treatment section of this Agreement is an exception to this rule.
Students will not be permitted to leave the facility without the accompaniment of an authorized parent or guardian.
Food/Drink Policy
All campers should bring water-bottles, nut-free lunch and two nut-free snacks. Full-day campers should also bring a nut-free lunch.
Pick-up Policy
Due to limited space, parents must pick-up Child in a timely manner at the end of their session.
For the protection of your Child, a signature at pick-up of Child is required and thus requires that Parents or persons authorized on the STEMatics Academy Authorization Form for pick-up must come into the center to sign the log, and may be required to present identification for verification.
STEMatics Academy allows for a 5-minute grace period at the end of each Child’s session and will have the student engage in STEM activities during that time.
Late pick-ups beyond the 5-minute grace period will be assessed and charged a $30.00 per hour late pick-up fee that will be charged the following business day.
STEMatics Academy has posted hours of operation. The grace period does not apply for any time past posted closing hours.
Late pick-up of Child after posted closing hours will incur a $75.00 fee that will be assessed and charged the following business day.
Transportation
Provider does not currently offer transportation services for children enrolled in the Program;
however, if Provider elects to offer transportation services in the future Provider will notify Parent in writing and provide terms of service and applicable fees.
Photo Release
I grant Provider and its franchisor, STEMatics Academy irrevocable permission to use and publish my child’s photographs in any of Provider’s or STEMatics Academy’s publications, marketing materials, and other media (including its videos, website, and social media pages), without royalty or other compensation to me.
Video Surveillance
I acknowledge and agree that Provider may use video surveillance equipment to monitor the interior and exterior of its premises on a 24-hour basis.
I acknowledge that by participating in the Program(s), I and my Child may be subject to video surveillance and recording.
Video surveillance is not conducted within the walls of the bathrooms.
Emergency Medical Treatment
In the event of a medical emergency, the Program staff will first use reasonable efforts to contact the parent(s) and /or guardian(s) before administering or authorizing any treatment.
However, I understand that Provider does not have medical personnel/devices available, and that staff is not authorized to provide medical treatment.
If a medical emergency arises during the Program, I agree and hereby grant Provider permission to authorize any medical care or emergency medical treatment by any third party that it deems qualified to provide such treatment.
I understand and agree that Provider assumes no responsibility nor liability (financial or otherwise) for any injury or damage which might arise out of, or in connection with, such authorized treatment.
I further state that there are no undisclosed health-related conditions, health issues or medical diagnosis that Provider should be aware of that would preclude or restrict my Child from use of the transportation, if offered, or fully participating in the Program.
I acknowledge that my Child has adequate health insurance to provide for and pay any medical costs that may be attendant because of injury or harm to Child.
I further acknowledge that it is my sole responsibility to notify, inform, and update Provider of any medical conditions of Child including, but not limited to known drug and food allergies, known dietary restrictions, and other medical conditions.
Provider is not authorized to, and shall not, administer medication or other life-saving treatment and thus if Child has any condition that the Parent determines is such that emergency treatment might be required during the Program, I agree to remain present at the facility to ensure Child’s safety and well-being.
My presence at the facility for this reason is an exception to the rule in the Attendance Policy that parents and guardians are not permitted to remain on the premises.
Anti-bullying and Zero-Tolerance Policy
I and my Child agree that everyone has the right to feel physically and emotionally safe while participating in the Program(s).
As members of the STEMatics Academy community, I and my Child will do everything possible to create and preserve a safe, healthy, and positive learning environment.
As defined in this section, bullying refers to verbal acts (Ex: name calling, joking or making offense remarks about religion, gender, ethnicity, or socioeconomic status), physical acts (Ex: punching, tripping, or unwanted physical conduct), or other acts of harassment or intimidation either in person or through other means such as electronically (Ex: spreading rumors or posting degrading, harmful, or explicit pictures, messages, or information using social media, email, text or other forms of electronic communication or cyberbullying).
I and my Child understand that bullying will not be tolerated (whether it be cyberbullying, physical or verbal acts, or any activity that disrupts the learning environment), that Provider may take corrective action to prevent or stop any such activity, and that a violation of the anti-bullying rule is a basis for immediate dismissal from the Program.
Child agrees to notify Provider immediately if he/she becomes aware of bullying or other harmful activity that occurs during the Program.
Provider reserves the right to amend this policy by modifying the rules of conduct maintained at Provider’s facility.
Acknowledgment, Acceptance, and Assumption of Risks
This document provides and imparts sufficient warning that dangerous conditions, risks and hazards risks inherent in utilizing the Program, and in any independent activities undertaken as an adjunct thereto.
I understand that my Child’s presence and participation in the Program may expose them to such dangerous conditions, risks and hazards, which include, but are not limited to, diseases, theft or destruction of personal property, personal injury of Child or myself at the Facility, including those injuries caused by another child, and all other foreseeable injuries to Child or myself arising out of the Program.
On behalf of myself and my Child, I, the undersigned, voluntarily sign this Waiver and Assumption of Risk on behalf of myself and my Child in favor of Provider, in consideration for the opportunity to have my Child participate in the Program(s) offered by Provider, and engage in other activities sponsored by Provider, including but not limited to: interactions with staff and other students, interaction with computer technology and the internet, consumption of food, and any indoor or outdoor activities related to the curriculum or Program(s).
I hereby attest and verify I have been sufficiently advised of the potential risks, and I have full knowledge of the risks of my Child’s involvement in these activities.
I assume any expenses incurred in the event of an accident, illness, or other incapacity, regardless of whether I have authorized such expenses.
Knowing the dangers, hazards, and risks of such activities. I also agree to assume all risks inherent of my Child’s noncompliance with any code of conduct applicable to the Program students in general.
Representations Before Signing Agreement
I further agree that this Release shall be construed in accordance with the laws of the respective Providers’ state.
If any term or provision of this Release shall be held illegal, unenforceable, or in conflict with any governing law, the validity of the remaining portions shall not be affected thereby.
All provisions of this Agreement are binding upon me, my heirs, successors and assigns and the estate.
BY SIGNING THIS AGREEMENT, I REPRESENT AND SPECIFICALLY WARRANT THE FOLLOWING: (a) I am the parent or legal guardian of Child, and have full authority to execute this Agreement;
(b) I have had ample opportunity to read this Agreement and have so done;
(c) I fully understand and voluntarily agree to each term of the Agreement;
(d) I am under no duress or requirement to sign this Agreement;
(e) I have not been induced to sign this Agreement by the statement or conduct of Provider;
(g) I have the personal mental competency and legal capacity to understand and enter into this Agreement on behalf of myself and Child;
and (h) I am of legal age.
Release of Liability
I DO HEREBY IN ADVANCE WAIVE, RELEASE, ACQUIT, FOREVER DISCHARGE, AND COVENANT NOT SUE PROVIDER, ITS OWNERS, AGENTS, EMPLOYEES, AND ALL PERSONS AND ENTITIES OF, FROM ANY/ALL ACTIONS, CAUSES OF ACTION, CLAIMS, DEMANDS, DAMAGES, COSTS, LOSS OF SERVICES, EXPENSES, AND COMPENSATION, ON ACCOUNT OF OR IN ANY WAY GROWING OUT OF, ANY AND ALL KNOWN OR UNKNOWN PERSONAL INJURIES, PERSONAL PROPERTY DAMAGE, OR DEATH RESULTING FROM MY CHILD’S ATTENDANCE OF THE PROGRAM.
SHOULD I OR MY SUCCESSORS ASSERT ANY CLAIM IN CONTRAVENTION TO THIS AGREEMENT, I AND MY SUCCESSORS SHALL BE LIABLE FOR THE EXPENSES INCLUDING LEGAL FEES INCURRED BY THE OTHER PARTY OR PARTIES IN DEFENDING UNLESS THE PARTY OR PARTIES ARE ADJUDICATED FINALLY LIABLE ON SUCH CLAIM FOR WILLFUL AND WANTON NEGLIGENCE.
THIS AGREEMENT CONTAINS THE ENTIRE AGREEMENT BETWEEN THE PARTIES, AND THE TERMS OF THIS RELEASE ARE CONTRACTUAL AND NOT A MERE RECITAL.
THIS RELEASE EXTENDS TO AND INCLUDES, BUT IS NOT LIMITED TO, ALL DAMAGES OF EVERY KIND, COMPENSATORY, STATUTORY, CONTRACTUAL, AND UNDER WARRANTY, ALLEGEDLY OCCURRING BOTH IN THE PAST AND WHICH ALLEGEDLY MAY OCCUR IN THE FUTURE, WHICH COULD BE ASSERTED BY ME (PARENT), CHILD, OR BY OTHERS CLAIMING DAMAGES FROM ANY INJURIES I OR MY CHILD MAY SUSTAIN AS A RESULT OF MY EXECUTION OF THIS AGREEMENT OR CHILD’S PARTICIPATION IN THE PROGRAM;
THESE INCLUDING ALL PREJUDGMENT AND POST-JUDGMENT INTEREST; AND ANY AND ALL OTHER ALLEGED DAMAGES, ALL LOSSES AND EXPENSES OF EVERY KIND, WHETHER KNOWN OR UNKNOWN, AND WHICH ARE OR MAY BE ATTRIBUTABLE TO PROVIDER OR PROVIDER’S EMPLOYEES, OFFICERS, OR AGENTS, ALL OF WHICH ARE RELEASED HEREIN.
Miscellaneous
This Agreement contains the entire agreement between the parties and may only be amended in writing with the parties’ mutual consent.
Neither this Agreement nor any of the rights, interests or obligations hereunder shall be assigned by any party without the prior written consent of the other party.
This restriction also prohibits assignment from one member of a family to a sibling or other member of the family, or from one Program to another.
Provider reserves the right to assign or transfer this Agreement in its sole discretion.
I acknowledge that I have been given the opportunity to ask questions regarding any aspect of this Agreement, and by signing in the space below, acknowledge that I have read completely and fully understand all aspects of this Agreement and consent to its terms.
I understand that participation in this program is by choice and that I and my Child may exercise the option to NOT participate in any aspect of these programs by providing the notice required herein.
By signing this Agreement, I authorize Provider to use my child’s photograph or likeness for promotion or publicity purposes without compensation.
Representations Survive Termination.
All representations and warranties contained herein shall survive the termination of this Agreement.
All provisions of this Agreement that require Owner and or Agent to have insured or to defend, reimburse, or indemnify Agent or Owner shall survive any termination;
and if Agent or Owner becomes involved in any proceeding or litigation by prior business relationship, such provisions shall apply as if this Agreement were still in effect.
Dispute Resolution
Mediation: Parent and Provider agree that they will mutually benefit from a procedure for resolving legal disputes, which may arise between them and which might otherwise become the subject of litigation, in an expeditious, cost efficient, fair, and impartial manner.
Therefore, Provider and Parent agree that all potentially litigable claims or controversies arising from the rights, duties and/or obligations of this Agreement shall be submitted to non-binding mediation before a mutually acceptable mediator.
Mediation is a process in which parties attempt to resolve a dispute by submitting it to an impartial, neutral mediator authorized to facilitate the resolution of the dispute but who is not empowered to impose a settlement on the parties.
The parties will divide a mediation fee, if any, equally among the parties involved.
Before the mediation begins, the parties agree to sign a document limiting the admissibility in arbitration or any civil action of anything said, any admission made, and any documents prepared, in the course of the mediation.
If any party commences an arbitration or court action based on a dispute, or claim to which this paragraph applies, without first attempting to resolve the matter through mediation, then at the discretion of the arbitrator or judge, that party is not entitled to recover attorney’s fees.
This applies even if there is another arbitration or court action.
However, the filing of a judicial action to enable the recording of a notice of pending action for order of attachment, receivership, injunction, or other provisional remedies, or filing of suit to recover unpaid fees due Provider shall not in itself constitute a loss of the right to recover attorney's fees under this provision.
Arbitration: If the parties cannot agree upon a mediator, the dispute shall be settled in accordance with the Commercial Arbitration Rules of the American Arbitration Association.
Unless otherwise agreed, such arbitration shall be conducted at an accredited arbitration center closest to the Providers location.
The judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof.
The parties hereby knowingly, voluntarily, and irrevocably waive their right to trial by jury, and agree that if the foregoing binding arbitration provision is determined for any reason to be unenforceable or inapplicable to a particular dispute, then such dispute shall be decided solely by a judge, without the use of a jury, sitting in a court of competent jurisdiction.
Parent and Provider understand and agree that they will proceed with good faith mediation before filing or pursuing any lawsuit or adversarial proceeding with the exception of the following matters: (a) any matter which is within the jurisdiction of a probate or small claims court, or (e) an action for bodily injury or wrongful death, or for latent or patent defects.
The filing of a judicial action to enable the recording of a notice of pending action, for order of attachment, receivership, or other provisional remedies, or filing of suit to recover unpaid fees due Provider shall not constitute a waiver of the right to arbitrate under this provision.
Attorney’s Fees: If any arbitration or other legal action is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorney’s fees, which may be set by the arbitrator or court in the same action or in a separate action brought for that purpose, in addition to any other relief to which that party may be entitled.
Force Majeure
Any delays in the performance of any obligation of Provider under this Agreement shall be excused to the extent that such delays are caused by wars, national emergencies, natural disasters, strikes, labor disputes, utility failures, governmental regulations, riots, adverse weather, and other similar causes not within the control of Provider, and any time periods required for performance shall be extended accordingly.
The same provisions shall be accorded to the Owner.
